Anyone who’s ever planned a big party knows that it can be very stressful. Not only do you need to find the best date and the guest list, but you’ll need to work with a company who does event rentals to secure things like furniture, tableware, lines, and even concessions. Aside from all the small but important details that will make your dream event a reality, there are budgetary considerations, and no one likes surprises. While a great event planner can take much of the stress off your shoulders, it’s still vitally important to ask the company you’ll be using for event rental equipment some basic questions to make sure that you have a wonderful party. These questions will help you know what to expect regarding the time needed, costs, and quality of the service.
Question #1: Are there extra charges?
It’s standard practice when starting to plan an event to get estimates from companies who offer event rental services in your area. Make sure when working with these companies to request a full computation of the charges that you can expect for the use of their equipment. Also, be aware that things like delivery charges, weekend charges, labor charges and after hours set up or break down charges are sometimes not included in the quote. To make sure you are truly comparing apples to apples, make sure to ask that all of these possible expenses are integrated up front.
Question #2: Do you offer discounts?
There is no shame in asking for a discount. Some rental service providers will give discounted pricing during the offseason, and others also include extra services like design planning with their event rentals. Companies may not always advertise these discounts, so ask about them to ensure that you can get the most for your money.
Question #3: How much time will it take to set up and tear down the equipment?
This is essential to know, so that you’re able to organize with your venue and ensure a smooth timeline for the day. A lot of venues have regulations about how early vendors can come in to set up. You’ll need to make sure that the service provider will be able to set up and tear down within the time given by the venue so that you’ll avoid any additional expenses.
Question #4: What’s the best way to do this?
Reliable event rental service providers have staff members available who are experts at planning and executing amazing parties, including weddings, birthdays, graduations, and any other event you can imagine. If you’re not sure how many tables you need, the best way to seat your visitors, or how to make magic on your dance floor, ask. Take advantage of their skills, passion, and experience in party planning, and you’ll be pleased and happy with the results.
Asking these questions will help make planning your special occasion a much easier process with the help of a reliable company that can help you make your dream party come to life.